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Scheduling is your who-works-when board. You build the week privately as drafts, then publish it to the team. Open Scheduling in the sidebar.

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Build and publish the week

The page has a Week grid (one column per day, color-coded by employee, with an add button on each day) and a List view. The flow is:
1

Add shifts as drafts

Add shifts for the week. Each shift has an employee, date, start and end times, a type, and optional notes. While you’re building, shifts are drafts.
2

Review the draft week

Drafts are your private working copy. They show a dashed DRAFT badge. They do not appear on the calendar, do not sync to Google Calendar, and aren’t shown to the rest of the team.
3

Publish the week

Click Publish week. Every draft for that week becomes published, appears on the calendar, and syncs to each assignee’s Google Calendar if they’ve connected one.
You can keep editing after publishing; changes sync through. Shifts update live across devices.

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Shift types and statuses

  • Types: work, Time off (req) (a time-off request), and Time off (approved time off).
  • Statuses: draft, published, and cancelled.

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Weekly templates

If your week looks similar most of the time, save it as a template instead of rebuilding it. From the Scheduling page header, open Templates:
  • Build a named pattern of day-of-week + employee + start/end time rows.
  • Apply the template to any week to generate that week’s shifts as drafts in one click, then publish them.
  • Edit or delete a template any time. Rows without an assigned employee are skipped when you apply it.

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Frequently asked

Can my crew see the schedule before I’m done? No. Shifts are drafts until you publish. Drafts stay off the calendar, off Google, and off everyone else’s view. Does applying a template publish the shifts? No. It creates them as drafts so you can adjust first. Publish the week when it’s ready.